Position title
Administrative Officer
Description
  • Answering telephone calls
  • Maintaining diaries
  • Arranging appointments
  • Taking messages
  • Typing/word processing
  • Filing
  • Organising meetings
  • Using a variety of software packages
  • Managing databases
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff and clients
  • Preparing letters, presentations and reports
  • Follow-up on all action items from meetings
  • Create, edit and prepare presentations and documents
  • Within prescribed mandate send emails on behalf of executives
  • Create and maintain a database with contacts, telephone numbers and e-mail addresses
  • Reconcile credit cards monthly
  • Manage urgent requests
  • Prioritise work in order of importance and risk
  • Coordinate office activities and operations to secure efficiency
  • Excellent Computer Skills
  • Running errant as communicated from time to time
Key skills for PAs
  • Flexibility
  • Adaptability
  • Good interpersonal skills
  • IT skills
  • Secretarial skills
  • Must be able to work unsupervised
  • Strong communication skills
  • Good organizational skills
  • Ability to multi-task
  • Ability to work after hours as and when needed
  • Accuracy and attention to detail
  • Able to work under pressure
  • Deadline driven
  • Ability to take initiative
  • A meticulous and thorough nature
  • Embrace change
Requirements
  • Own transport, laptop with Microsoft office and cell phone
  • Fluent in English & Afrikaans to read, write and speak
Employment Type
Full-time
Job Location
7 Oukraal, Paarl, Western Cape, 7646, South Africa
Date posted
15th Jun 2022
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Position: Administrative Officer

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